This project (2020-1-PT01-KA226-HE-094809) has been funded with support from the European Commission.
This web site reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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Work in progress

This section allows a constant communication and sharing of information among the project partners as far as the activities for the different intellectual outputs are concerned. Each project partner upload this section of a three months basis.

Partners' Institution:

IPB

Project's period (from/to):

01 March 2021 - 30 June 2022

Activity concerned:

PM - Project Management

Objectives of activities carried out:

from 1 March 2021 to 31 May 2021:
IPB submitted the project to the Portuguese National Agency and is responsible for the scientific coordination of the activities.
The objectives underlying such a role are as follows:
• to supervise and validate all the activities of the project for the 2 year-project life
• to support in the writing of progress reporting activities and delivery of yearly reports in progress and final stage
• to constantly sharing solutions and circulation of information through e-mails and zoom meetings
• to check the project state of art
- to support the creation of the dissemination reports
- to support the creation of the transnational dissemination report

Regarding the project management:
-to manage and check contractual agreements, documents
- to manage money transferals

About the administrative management:
- to contact the National Agency and attend scheduled meetings
- to fill in and update the mobility tool

More specific objectives:
- to set up cooperation with the project coordinators and partners in clarifying the project implementation, as well as administrative and financial issues
- to deal with project and administrative management issues
- to create and consolidate of the PT project group (research, technical, financial and administrative assistance); to allocate tasks regarding IO1;
- to ensure the project implementation and sustainability, to contact the administration and lecturers of universities and colleges with a view to inform and engage in the project;
- to involve new members (either language/education organisations or Higher education institutions) as associated partners
- to promote the project among public authorities and key policy makers in order to gain institutional consensus and promoting the insertion of project results in policies for Education.
- to collect OERs for PT, EN, Swedish (via the net search and contacts with HE teachers)
- to supervise and assist project partners’ work and doubts related to it

From 1 june to 31 August 2021
IPB is responsible for the scientific coordination of the activities.
The objectives underlying such a role are as follows:
• to supervise and validate all the activities of the project for the 2 year-project life
• to support in the writing of progress reporting activities and delivery of yearly reports in progress and final stage
• to constantly sharing solutions and circulation of information through e-mails and zoom meetings
• to check the project state of art
- to support the creation of the dissemination reports
- to support the creation of the transnational dissemination report

Regarding the project management:
- to manage money transferals

About the administrative management:
- to contact the National Agency and attend scheduled meetings
- to fill in and update the mobility tool

More specific objectives:
- to set up cooperation with the project coordinators and partners in clarifying the project implementation, as well as administrative and financial issues
- to deal with project and administrative management issues
- to create and consolidate of the PT project group (research, technical, financial and administrative assistance); to allocate and develop tasks regarding IO1;
- to ensure the project implementation and sustainability, to contact the administration and lecturers of universities and colleges with a view to inform and engage in the project;
- to involve new members (either language/education organisations or Higher education institutions) as associated partners
- to promote the project among public authorities and key policy makers to gain institutional consensus and promoting the insertion of project results in policies for Education.
- to collect OERs for PT, EN, Swedish (via the net search and contacts with HE teachers)
- to supervise and assist project partners’ work and doubts related to it

September 1-November 30

IPB is responsible for the scientific coordination of the activities.
The objectives underlying such a role are as follows:
• to supervise and validate all the activities of the project for the 2-year project life.
• to support in the writing of progress reporting activities and delivery of yearly reports in progress and final stage
• to constantly sharing solutions and circulation of information through e-mails and zoom meetings
• to check the project state of art
- to support the creation of the dissemination reports
- to support the creation of the transnational dissemination report

FROM SEPTEMBER 1 TO MARCH 31
About the administrative management:
- to contact the National Agency and attend scheduled meetings
- to fill in and update the mobility tool
- to fill in a questionnaire required by the National Agency within the monitoring visit of the NA to the IPB.

More specific objectives:
- to set up cooperation with the project coordinators and partners in clarifying the project implementation, as well as administrative and financial issues
- to deal with project and administrative management issues
- to create and consolidate of the PT project group (research, technical, financial and administrative assistance);
- to allocate and develop tasks regarding IO1 and IO2;
- to ensure the project implementation and sustainability, to contact the administration and lecturers at universities and colleges with a view to inform and engage in the project;
- to promote the project among public authorities and key policy makers to gain institutional consensus and promoting the insertion of project results in policies for Education.
- to collect OERs for PT and Swedish (via the net search and contacts with HE teachers)
- to supervise and assist project partners’ work and doubts related to it.
- to support partners within IO2 tasks
-to develop IO2 tasks (module 3)

FROM MARCH 1 2022 TO JUNE 30 2022
--to supervise IO2 tasks and suggest improvement regarding the scientific aspects
-to support and assist partners’ work in their tasks
- to develop and finalise module 3 of the training package
- to send information and clarify doubts about the IO2 and IO3, and about the Training Activity

Description of activities carried out:

From 1 March to 31 May 2021
Project management: receiving from each of the project partners the contractual agreement; checking documents; proceed with first transference
Administrative management: contact with National Agency; receiving and sending agreement; attended a virtual meeting with National Agency concerning financial and administrative rules to manage this project and access to Mobility Tool;
- General K2 Monitoring Meeting with the National Agency – 24th April
-Creation of the project logo
-Creation of the Project brochure in English, to be translated by partners in National languages
-Presentation of the project (IO1) using MS PowerPoint during the kick-off meeting.
-Preparation of PPT and Presentation of the Training Activity (IO2) (to the held at IPB) in the kick-off meeting
- Support in the creation of the teaching source template
- Presentation of the teaching source template in the kick-off template
-Participation in the kick-off meeting
-IPB contributed to the production of forms to be used for the project activities
-Regular meetings of the PT project team to discuss the key activities and project progress
-Preparation of the Portuguese versions of the Associate partner's letter and template
Translation of the brochure into Portuguese
-The project was presented through numerous e-mails to potential partners and participants.
-Call and organisation of an extra meeting to clarify the quality issues (teaching resources for native/non-native learners). The meeting was held on 20 May, 2021
-Clarification of partners' doubts concerning the validation of teaching resources and redefinition of modus operandi.
-The IPB team started collecting the OERs for Portuguese, English and Swedish focusing on their applicability in LSP in HE

From 1 June to 31 August 2021
-Regular meetings of the PT project team to discuss the key activities and project progress
- The project was presented through numerous e-mails to more potential partners and participants.
-online meetings were held with potential associated partners.
-Clarification of doubts concerning the validation of teaching resources and redefinition of modus operandi.
- Contact with lecturers, potential members of the internal workgroup.
-The IPB team continued the collection of the OERs for Portuguese, English and Swedish focusing on their applicability in LSP in HE
-Online meeting was held with all the lecturers, members of the internal workgroup
-The IPB team started the translation |(into Portuguese) of the assigned parts on the project’s website.

FROM SEPTEMBER 1 TO NOVEMBER 30:
-Regular meetings of the PT project team to discuss the key activities and project progress
-Clarification of doubts concerning the validation of teaching resources and redefinition of modus operandi.
- Close contact with lecturers, members of the internal workgroup.
-The IPB team continued the collection of the OERs for Portuguese and Swedish focusing on their applicability in LSP in HE (the OERs for English were all collected by June)
-3 Members of the IPB Team attended the 2nd transnational meeting in Cordoba, Spain.
- A draft for the training package (IO2) was discussed and drafted during the meeting.
-The IPB team continued and completed the translation (into Portuguese and Swedish) of all the assigned parts on the project’s website.
- IPB team, in co-operation with the other partner members started to work on IO2.
-IPB had an online meeting with UBologna team to discuss and clear out doubts related to IO1.
- IPB had an online meeting with the Romanian colleagues to start working on the part assigned to them within IO2.
- The project continued being disseminated at Conferences (4th CILE-ESE-IPB-Bragança, II CIELE, Universidad Complutense, Madrid) and with potential users of the platform (students).

FROM DECEMBER 1 TO MARCH 1 2022
- Regular meetings of the PT project team to discuss the key activities and project progress
- The training package (IO2) was discussed during internal meetings and with the Romanian partner that worked together with IPB in module 3.
- Meeting with all the partners to discuss and clear out doubts related to IO1 and the contents of the e-training package.
- IPB team, in co-operation with other partner members started to work on IO2.
- abstract proposals with the purpose of disseminating the project were submitted to INCTE’22 (6, 7 May), Cercles’22 (September 2022)
- The project continued being disseminated at Conferences (Aprolínguas- online modality) and with potential users of the platform (students).

ABOUT THE COORDINATION OF ACTIVITIES
• IPB checked IO1 and all the resources available and called the attention of the partners to some aspects that needed to be corrected or improved.
• IPB constantly shared solutions and circulated information through e-mails and zoom meetings
• IPB constantly checked the project state of art

FROM MARCH 1 TO JUNE 30
- The training package (IO2) was drafted during internal meetings and with the Romanian partner with whom IPB worked on module 3 of the Training Package.

-The project continued being disseminated at national and international Conferences (INCTE’22-ESE-IPB-Bragança) and at Transnational Meetings (5th Transnational Meeting of the Erasmus+ Project CTwoSEAS-24 and 25 March in Matera, Italy), as well as in other events (Erasmus Mobility for teachers, etc)
- review of all three modules that compose IO2 regarding relevancy of information, coherence and cohesion.
- a proposal for a conference (Cercles’22) with the purpose to disseminate QuILL was sent and accepted.
- dissemination of the project in several events: conferences, Erasmus mobility, etc
- Discussion of the testing activity
- construction of a glossary with words/expressions in need of clarification for the sake of the project purposes understanding.
- Discussion and preparation of a (draft) outline of the contents for IO3-Publication
- preparation of the transnational meeting in Vilnius
- Preparation of the Training Activity (18-22 July in Bragança)
ABOUT COORDINATION OF ACTIVITIES:
• IPB checked IO2 and all the modules of the training package, as well as the operative tools, and called the attention of the partners to some aspects that needed to be corrected or improved.
• IPB constantly shared solutions and circulated information through e-mails and zoom meetings
• IPB constantly checked the project state of art (regarding IO2 and the testing of the activities)
• IPB, together with Pixel, prepared the progress report

Results Achieved:

From 1 March to 31 May 2021:
- Logo and brochure of the project were created by IPB
- administrative and Project management issues dealt with during March, April and May 2021; all contracts have been received and signed; the first money transference has been made.
- The team agreed to meet regularly to discuss the project progress and the activities ahead.
- Several emails were sent out to more than 50 potential partners, lecturers (universities, colleges, language centres and language associations in Portugal, Brazil, England, Spain, Poland, Sweden, Finland.
- The available project information (brochure and Teaching Source Template) was translated into Portuguese.
- Four Associate partners have been engaged (see Exploitation)
- The resources description form was modified to match the research needs.
- An extra meeting of the project partners was scheduled (20th May 2021) to clarify the quality issues ( native/non-native learners); IPB. Together with Pixel, conducted the meeting, clearing out doubts and coming up with suggestions for improvement and overcoming some potential obstacles related to the collection of sources.
- 20 Open educational resources (English and Portuguese) have been uploaded on the project website (30 May 2021)

From 1 June to 31 August 2021:
- The team met regularly to discuss the project progress and the activities ahead.
- Several emails were sent out to more potential partners and lecturers (universities, colleges, language centres and language associations in Portugal and the Swedish Embassy in Portugal)
- Five more Associate partners have been engaged (see Exploitation). Meetings were held online to inform them about the project and clarify doubts.
-All the 10 lecturers (1 contact lecturer + 9 lecturers) were selected to be part of the internal workgroup. The meeting with the workgroup was held on the 8th of July, via zoom.

- IPB, via email, cleared out doubts and came up with suggestions for improvement and overcame some potential obstacles related to the collection of sources.

- 20 more Open educational resources (English, Portuguese and Swedish) have been uploaded to the project website (31 July 2021)
-Translation of some assigned parts on the project’s website (teaching resources…)

FROM SEPTEMBER 1 TO NOVEMBER 30 2021:
- The team met regularly to discuss the project progress and the activities ahead.
- 2 more lecturers (teaching Portuguese for specific purposes) were added to the internal workgroup
- 20 more teaching sources were identified, assessed, and tested
- all the resources were tested
-Translation of all the assigned parts on the project’s website (teaching resources from English to Portuguese and from English to Swedish + translation of all the other icons related to the whole project into Portuguese)
- The Project was disseminated at more scientific events (conferences and the like)

FROM DECEMBER 1 2021 TO MARCH 1 2022
- The team met regularly to discuss the project progress and the activities ahead.
- Completion of the interim report regarding financial issues.

FROM 1 MARCH 2022 TO 30 JUNE 2022
- A final version of IO2 was complete
- The project continued being disseminated
- The draft version of IO3 was finalized